LEGAL & COMPLIANCE ASSISTANT

About Vexere
Vexere is Vietnam’s leading technology company in travel and transportation, currently the largest bus ticketing platform with over 2,000 transport partners and 3,000+ domestic and international routes. Beyond buses, we have expanded to airlines, trains, and vehicle rentals—making it easier for millions of travelers to search, compare, and book tickets online with convenience and transparency.

Our Culture & Vision
At Vexere, we believe organizations exist to solve pressing societal challenges. Our culture is built on community spirit, mutual support, and open communication. We encourage every team member to voice ideas, shape products and strategies, and grow into future leaders. With a strong learning-driven environment, we are constantly innovating, leveraging technology and AI to transform not only how people travel but also how businesses operate across Southeast Asia.

Why Legal & Compliance Assistant at Vexere?
We are seeking a detail-oriented Legal & Compliance Assistant to support day-to-day legal administration, document control, basic contract handling, and compliance process checks. This is an entry-level role designed for recent graduates or candidates with up to two years’ experience. You’ll gain hands-on exposure to contracts, data privacy, internal policies, and cross-functional coordination in a fast-moving tech/platform environment.

JOB DESCRIPTION

1. Admin & Records
   • Maintain contract repositories, trackers, and version control; ensure naming conventions and folder hygiene.
   • Log incoming legal requests, assign to the right owner, and follow up to closure.
   • Prepare meeting agendas, minutes, and action logs for legal/compliance reviews.
2. Correspondence & Templates
   • Draft simple letters, notices, NDAs, and routine correspondence using approved templates.
   • Support bilingual formatting (EN–VI) and template consistency (headers, references, signatures).
3. Contract Support
   • Perform first-pass checks for completeness (parties, scope, price, term, signatory authority).
   • Populate schedules/annexes and collect supporting documents (licenses, tax info, signatures).
4. Compliance Operations
   • Assist with process walkthroughs, checklist execution, and evidence collection for internal audits or spot checks (e.g., approval trails, policy acknowledgements).
   • Help run policy rollouts (anti-bribery, data privacy, vendor code), training attendance, and attestations tracking.
   • Maintain risk & incident logs; prepare simple dashboards for management.
5. Regulatory & Vendor Support
   • Keep an index of applicable regulations and track updates under lawyer supervision.
   • Assist with vendor due diligence (basic KYC, certification collection).
6. Other
   • Coordinate signatures (wet/digital), stamping, notarization translations (if needed).
   • Liaise with Finance/Procurement/HR/Operations for document retrieval and process clarifications.

REQUIREMENTS

Must-have

• Bachelor’s degree in Law.
• 0–2 years of working experience in legal, compliance, or related areas. Fresh graduates are welcome.
• Good command of English (reading, writing).
• Strong attention to detail: ability to spot errors in names, dates, and legal references.
• Good organizational skills: able to manage multiple requests and keep accurate records.
• Reliable follow-through: takes ownership of tasks and ensures closure.
• Proficiency in Google Workspace or Microsoft 365.
• Basic Excel/Sheets skills: filters, pivot tables, data validation.

Nice-to-have

• Familiarity with Jira, eContract, or Contract Lifecycle Management (CLM) tools.
• Exposure to data privacy, compliance, or corporate governance coursework.
• Previous experience in a tech, SaaS, e-commerce, or OTA environment.

Key Competencies

• Accuracy & Precision – zero-defect mindset in handling contracts and records.
• Process Discipline – comfortable working with SOPs, checklists, and approval flows.
• Communication – clear, concise emails and timely escalation of issues.
• Ownership – proactive in tracking tasks, deadlines, and maintaining evidence.

BENEFITS

At Vexere, we look for “right people”—those with logical thinking, a positive and consistent mindset, curiosity for new things, active listening, humility, and a strong sense of responsibility. Alongside this, we strive to continuously enhance the quality of life for our team with the following benefits:

Compensation

• Competitive salary based on capabilities + Quarterly KPI performance bonus.
• Salary review twice a year.
• Clear promotion path aligned with your strengths, with opportunities to move into key positions.

Other Benefits

• Full participation in social, health, and unemployment insurance as per regulations; official contract after probation.
• 12 annual leave days/year; +1 additional day every 3 years; leave can be carried over for 2 years or converted to cash.
• Annual general health check.
• Discounted bus ticket policy for employees.
• Personal loan and salary advance policy.
• Sick leave, maternity, and bereavement policies.
• Employee referral bonus.
• Personal development training allowance: up to 18 million VND/year.

Working Hours

• Hybrid working model (flexible between office and home).
• Working hours: 8:30 AM – 6:00 PM, Monday to Friday + Saturday mornings.

Team Activities

• Access to company sports clubs.
• Monthly team-building activity budget.
• Company trips, team building events, year-end parties.
• A youthful, dynamic office culture: a healthy, open, and supportive working environment with passionate young professionals.

Learn more about us: Review về Vexere

HOW TO APPLY

For more information, please contact our HR Department:

• Email: careers@vexere.com
• Phone/Zalo: 039 555 54 86 (Nhân)
• Workplace: CirCO Hoang Dieu – H3 Building, 384 Hoang Dieu, Khanh Hoi Ward, HCMC (District 4)

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